"You don’t have to do it all yourself.
You just have to make sure it gets done."
- Kat Cole, former COO & President of Focus Brands
Welcome to your Operations Hub 👋
Systems = sanity.
From delivery workflows to SOPs and automations, get your behind-the-scenes running like a well-oiled machine — no tech stress required.
This is your operations hub, the operations, tools, and delivery engine behind your business.
SYSTEMS
Systems in action
Operations Masterclasses
Get creative about resourcing & recruiting your best hires.
Presented by Simone Garrard.
Founder of Nine Yards.
Rescources & Templates
Find Your Next Collaborator
Search for virtual assistants, operations specialists, human resources consultants, tech managers, freelancers….. there’s a woman in business in the SPARK Business Directory ready to help your business grow.
✨ SYSTEMS! 30 Tools to Streamline Your Business ✨
1. ClickUp – All-in-one project and task management system to plan, track, and execute with clarity.
2. Zapier – Automate repetitive tasks by connecting your favorite apps (like Gmail, Stripe, Slack, etc.).
3. Trello – A super visual and flexible way to manage projects and workflows using boards and cards.
4. Asana – Perfect for managing team tasks and seeing project timelines at a glance.
5. Notion – A beautiful, flexible workspace to centralise wikis, checklists, processes, and SOPs.
6. Google Workspace – Essential for docs, spreadsheets, calendars, forms, and collaboration.
7. Airtable – Combines spreadsheets with database power for content calendars, client pipelines, and more.
8. Slack – Centralised team communication that keeps chats out of your inbox.
9. Calendly – Automate client and team scheduling with time zone friendly links and buffers.
10. Loom – Record quick how-to videos or team updates — perfect for async communication and SOPs.
11. Dubsado – Manage client workflows from onboarding to invoicing with forms, contracts, and automations.
12. HoneyBook – CRM for creatives and service providers to streamline proposals, payments, and scheduling.
13. Monday.com – Team-friendly work OS for visualising tasks, automations, and project stages.
14. Process Street – Build out repeatable processes with checklists and automations.
15. Scribe – Automatically generate visual step-by-step guides while you work — brilliant for SOPs.
16. Otter.ai – Transcribe meetings or videos and generate searchable, shareable notes.
17. Google Keep – Quick, searchable notes and checklists synced across all your devices.
18. Toggl Track – Simple time tracking to see where your team (or your own!) time really goes.
19. Clockify – Free time tracking and productivity tool with project breakdowns and reporting.
20. Fathom – Automatically summarise Zoom calls with notes and action items.
21. Trainual – Onboard new hires with step-by-step training materials and team playbooks.
22. Grammarly – Smart writing assistant to polish all your client communications and processes.
23. Dropbox – Secure file storage and sharing with team collaboration built in.
24. Canva – Create beautiful templates for workflows, client deliverables, or internal docs.
25. Tally – No-code form builder with logic and workflows — perfect for client onboarding or surveys.
26. TextExpander – Save time by turning snippets into full emails or replies instantly.
27. Superhuman – A lightning-fast email experience with shortcuts, reminders, and automation.
28. Sunsama – Daily planner that pulls in tasks, calendars, and focus time to streamline your workday.
29. Fathom Analytics – A privacy-friendly alternative to Google Analytics for clean website insights.
30. Descript – AI-powered editing tool for audio/video content, screen recordings, and more — especially helpful for SOP videos.
Are you an operations expert?
Pitch your expert masterclass idea to appear here!