"You don’t have to do it all yourself.

You just have to make sure it gets done."

- Kat Cole, former COO & President of Focus Brands

Welcome to your Operations Hub 👋

Systems = sanity.

From delivery workflows to SOPs and automations, get your behind-the-scenes running like a well-oiled machine — no tech stress required.

This is your operations hub, the operations, tools, and delivery engine behind your business.

SYSTEMS

Systems in action 

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Operations Masterclasses

AI Powered Leadership.

Presented by Shaye Thyer

Founder of Pallas.

Systemise your business with ClickUp.

Presented by Belinda Long.

Founder of Belinda Long Co.

How to hire a VA.

Presented by Adrienne Donnelly.

Founder of Organised by Adrienne.

Get your tech together.

Presented by Kiah Worling

Founder of Kiah Worling.

Get creative about resourcing & recruiting your best hires.

Presented by Simone Garrard.

Founder of Nine Yards.

Rescources & Templates

Find Your Next Collaborator

Search for virtual assistants, operations specialists, human resources consultants, tech managers, freelancers….. there’s a woman in business in the SPARK Business Directory ready to help your business grow.

✨ SYSTEMS! 30 Tools to Streamline Your Business

  1. 1. ClickUp – All-in-one project and task management system to plan, track, and execute with clarity.

  2. 2. Zapier – Automate repetitive tasks by connecting your favorite apps (like Gmail, Stripe, Slack, etc.).

  3. 3. Trello – A super visual and flexible way to manage projects and workflows using boards and cards.

  4. 4. Asana – Perfect for managing team tasks and seeing project timelines at a glance.

  5. 5. Notion – A beautiful, flexible workspace to centralise wikis, checklists, processes, and SOPs.

  6. 6. Google Workspace – Essential for docs, spreadsheets, calendars, forms, and collaboration.

  7. 7. Airtable – Combines spreadsheets with database power for content calendars, client pipelines, and more.

  8. 8. Slack – Centralised team communication that keeps chats out of your inbox.

  9. 9. Calendly – Automate client and team scheduling with time zone friendly links and buffers.

  10. 10. Loom – Record quick how-to videos or team updates — perfect for async communication and SOPs.

  11. 11. Dubsado – Manage client workflows from onboarding to invoicing with forms, contracts, and automations.

  12. 12. HoneyBook – CRM for creatives and service providers to streamline proposals, payments, and scheduling.

  13. 13. Monday.com – Team-friendly work OS for visualising tasks, automations, and project stages.

  14. 14. Process Street – Build out repeatable processes with checklists and automations.

  15. 15. Scribe – Automatically generate visual step-by-step guides while you work — brilliant for SOPs.

  16. 16. Otter.ai – Transcribe meetings or videos and generate searchable, shareable notes.

  17. 17. Google Keep – Quick, searchable notes and checklists synced across all your devices.

  18. 18. Toggl Track – Simple time tracking to see where your team (or your own!) time really goes.

  19. 19. Clockify – Free time tracking and productivity tool with project breakdowns and reporting.

  20. 20. Fathom – Automatically summarise Zoom calls with notes and action items.

  21. 21. Trainual – Onboard new hires with step-by-step training materials and team playbooks.

  22. 22. Grammarly – Smart writing assistant to polish all your client communications and processes.

  23. 23. Dropbox – Secure file storage and sharing with team collaboration built in.

  24. 24. Canva – Create beautiful templates for workflows, client deliverables, or internal docs.

  25. 25. Tally – No-code form builder with logic and workflows — perfect for client onboarding or surveys.

  26. 26. TextExpander – Save time by turning snippets into full emails or replies instantly.

  27. 27. Superhuman – A lightning-fast email experience with shortcuts, reminders, and automation.

  28. 28. Sunsama – Daily planner that pulls in tasks, calendars, and focus time to streamline your workday.

  29. 29. Fathom Analytics – A privacy-friendly alternative to Google Analytics for clean website insights.

  30. 30. Descript – AI-powered editing tool for audio/video content, screen recordings, and more — especially helpful for SOP videos.

Are you an operations expert?

Pitch your expert masterclass idea to appear here!